Office Manager
AD Magellan AD Magellan Vista, CA Vista, CA Full-time Full-time $22 - $25 an hour $22 - $25 an hour 14 hours ago 14 hours ago 14 hours ago About us We are a Construction Management firm seeking a full-time Office Manager to join our fast-growing team! We specialize in collaborating with HOAs and multi-family communities to inspect existing structures, develop repair scopes of work, facilitate the bid process, and manage projects that are completed on time and within budget.
We are a team that thinks outside the box and enjoys providing solutions to our client's unique problems.
We are seeking an experienced Office Manager to join our team.
The ideal candidate will have experience in the following:
Responsibilities:
Provides frequent operational and departmental task assignments.
Office calendar management.
Strong customer service and phone etiquette.
Provides office systems troubleshooting.
Regular computer use and ability to create/understand spreadsheet and complete documents for all departments.
Ability to plan and execute processes projects.
Skills to communicate efficiently in all formats.
Knowledge of office equipment and processes, and ability to troubleshoot quickly and with a minimum of disruption.
Ability to seek direction and resources from knowledgeable sources.
Provides training opportunities for all staff.
Monitor inventory levels and requisition or purchase supplies as needed.
Assist in process development.
Research new platforms and assist in the development and implementation of new company resources.
Development and distribution of monthly project invoices to customers.
Development of invoice estimates for new projects and forecasted billings.
Assist in new project set up.
Weekly AR follow up on internal project invoices.
Assistance with HR duties and functions of payroll processing, employee vacation and hourly tracking and recording.
Qualifications:
Driver's License Knowledge of MS Office Strong leadership qualities Deadline and detail-oriented At least 3 years of experience in office management Excellent communication skills Strong organizational skills Prioritize tasks effectively Job Type:
Full-time Pay:
$22.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Vista, CA 92083:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
1 year (Required) Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are a team that thinks outside the box and enjoys providing solutions to our client's unique problems.
We are seeking an experienced Office Manager to join our team.
The ideal candidate will have experience in the following:
Responsibilities:
Provides frequent operational and departmental task assignments.
Office calendar management.
Strong customer service and phone etiquette.
Provides office systems troubleshooting.
Regular computer use and ability to create/understand spreadsheet and complete documents for all departments.
Ability to plan and execute processes projects.
Skills to communicate efficiently in all formats.
Knowledge of office equipment and processes, and ability to troubleshoot quickly and with a minimum of disruption.
Ability to seek direction and resources from knowledgeable sources.
Provides training opportunities for all staff.
Monitor inventory levels and requisition or purchase supplies as needed.
Assist in process development.
Research new platforms and assist in the development and implementation of new company resources.
Development and distribution of monthly project invoices to customers.
Development of invoice estimates for new projects and forecasted billings.
Assist in new project set up.
Weekly AR follow up on internal project invoices.
Assistance with HR duties and functions of payroll processing, employee vacation and hourly tracking and recording.
Qualifications:
Driver's License Knowledge of MS Office Strong leadership qualities Deadline and detail-oriented At least 3 years of experience in office management Excellent communication skills Strong organizational skills Prioritize tasks effectively Job Type:
Full-time Pay:
$22.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Vista, CA 92083:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Microsoft Office:
1 year (Required) Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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