Law Firm Office Admin
3.
7 Vista, CA Vista, CA Full-time Full-time $18 - $22 an hour $18 - $22 an hour 5 days ago 5 days ago 5 days ago DYADlaw, P.
C.
- a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next superstar.
Are you passionate about immigrant rights? Do you want to play a role in changing lives? Are you able to work independently and as part of a team? Are you detail-oriented? Do you enjoy being an integral part of things that make a difference and are important? This is a position that will allow you to work on many exciting cases with a group of dedicated co-workers who all have the same mission - to help people and change their lives.
Come be a dream maker with us! Law Office Administrator/Front Office Specialist We seek a skilled and personable Law Office Administrator/Front Office Specialist to join our legal team.
This role is critical in providing exceptional customer service and ensuring the smooth operation of our front office.
The ideal candidate will possess excellent organizational and communication skills, with the ability to manage administrative tasks and interact professionally with clients and visitors.
Responsibilities Include, but are not limited to:
Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office.
Manage phone calls, emails, and inquiries, directing them to the appropriate legal professionals or departments.
Maintain a tidy and welcoming reception area, ensuring it reflects the professionalism of the law office.
Act as the primary point of contact for clients, providing information, answering queries, and addressing concerns.
Communicate with clients to gather necessary information and documentation.
Handle in-person client appointments to collect documents, signatures, take payments, retainer signing, or other case-related items Handle incoming and outgoing communications in the customer service call queue Assist in preparing and organizing legal documents, correspondence, and legal applications.
Manage and organize office files, both in physical and digital formats.
Coordinate and schedule meetings and other appointments for legal staff.
Collaborate with attorneys, paralegals, and other administrative staff to ensure smooth workflow and client satisfaction.
Communicate effectively with external vendors, court personnel, and other stakeholders.
Handle all incoming and outgoing mail and packages Requirements The following includes requirements of the knowledge, skill, and ability necessary to perform this position.
High school diploma or equivalent; additional education in office administration or a related field is a plus.
Previous experience in a law office or professional services environment is preferred.
Strong organizational skills with a keen attention to detail.
Excellent verbal and written communication skills.
Proficient in using office software (Google Workspace) and basic office equipment.
Ability to handle sensitive and confidential information with discretion.
Ability to prioritize and discern what is important, including a sense of urgency Must be Bi-lingual (English and Spanish) Classification Hourly, Non-Exempt Pay $18 - 22/hour Benefits Medical, 75% premium coverage 401k, 100% company match on first 3%, 50% on next 2% PTO, 80 hours, increasing after 2 years of employment Sick PTO, 40 hours Holiday Pay, total of 7 holidays per year Schedule Full-time, 40 hours per week, Monday - Friday; 8:
00 a.
m.
to 5:
00 p.
m.
Location In-office; 380 S.
Melrose Drive, Suite 414, Vista, CA 92081 Work Environment We provide the necessary technology and resources.
Remote positions require access to efficient internet.
Our work requires a high level of professionalism and accountability.
Team members are expected to take directives seriously, execute them efficiently, and seek clarity when needed.
No excuses! Our work often involves dealing with severe and sometimes upsetting cases.
It requires a deep sense of empathy and resilience.
The nature of our work is fast-paced due to strict deadlines and it is expected to maintain a high level of accuracy, attention to detail, clear focus and positivity.
Our environment is one of constant learning.
You will need to quickly absorb and retain new information, adapting to changes in laws and procedures to ensure the best outcomes for our clients.
Work Environment In-office (Vista, CA) Job Type:
Full-time Pay:
$18.
00 - $22.
00 per hour
Benefits:
401(k) Health insurance Paid time off Schedule:
8 hour shift Language:
Spanish and English (Required) Ability to Relocate:
Vista, CA 92081:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Vista, CA Vista, CA Full-time Full-time $18 - $22 an hour $18 - $22 an hour 5 days ago 5 days ago 5 days ago DYADlaw, P.
C.
- a fast-growing law firm passionate about helping immigrants with their legal status and defining their American Dreams is looking for its next superstar.
Are you passionate about immigrant rights? Do you want to play a role in changing lives? Are you able to work independently and as part of a team? Are you detail-oriented? Do you enjoy being an integral part of things that make a difference and are important? This is a position that will allow you to work on many exciting cases with a group of dedicated co-workers who all have the same mission - to help people and change their lives.
Come be a dream maker with us! Law Office Administrator/Front Office Specialist We seek a skilled and personable Law Office Administrator/Front Office Specialist to join our legal team.
This role is critical in providing exceptional customer service and ensuring the smooth operation of our front office.
The ideal candidate will possess excellent organizational and communication skills, with the ability to manage administrative tasks and interact professionally with clients and visitors.
Responsibilities Include, but are not limited to:
Greet clients and visitors warmly, ensuring a positive and professional first impression of the law office.
Manage phone calls, emails, and inquiries, directing them to the appropriate legal professionals or departments.
Maintain a tidy and welcoming reception area, ensuring it reflects the professionalism of the law office.
Act as the primary point of contact for clients, providing information, answering queries, and addressing concerns.
Communicate with clients to gather necessary information and documentation.
Handle in-person client appointments to collect documents, signatures, take payments, retainer signing, or other case-related items Handle incoming and outgoing communications in the customer service call queue Assist in preparing and organizing legal documents, correspondence, and legal applications.
Manage and organize office files, both in physical and digital formats.
Coordinate and schedule meetings and other appointments for legal staff.
Collaborate with attorneys, paralegals, and other administrative staff to ensure smooth workflow and client satisfaction.
Communicate effectively with external vendors, court personnel, and other stakeholders.
Handle all incoming and outgoing mail and packages Requirements The following includes requirements of the knowledge, skill, and ability necessary to perform this position.
High school diploma or equivalent; additional education in office administration or a related field is a plus.
Previous experience in a law office or professional services environment is preferred.
Strong organizational skills with a keen attention to detail.
Excellent verbal and written communication skills.
Proficient in using office software (Google Workspace) and basic office equipment.
Ability to handle sensitive and confidential information with discretion.
Ability to prioritize and discern what is important, including a sense of urgency Must be Bi-lingual (English and Spanish) Classification Hourly, Non-Exempt Pay $18 - 22/hour Benefits Medical, 75% premium coverage 401k, 100% company match on first 3%, 50% on next 2% PTO, 80 hours, increasing after 2 years of employment Sick PTO, 40 hours Holiday Pay, total of 7 holidays per year Schedule Full-time, 40 hours per week, Monday - Friday; 8:
00 a.
m.
to 5:
00 p.
m.
Location In-office; 380 S.
Melrose Drive, Suite 414, Vista, CA 92081 Work Environment We provide the necessary technology and resources.
Remote positions require access to efficient internet.
Our work requires a high level of professionalism and accountability.
Team members are expected to take directives seriously, execute them efficiently, and seek clarity when needed.
No excuses! Our work often involves dealing with severe and sometimes upsetting cases.
It requires a deep sense of empathy and resilience.
The nature of our work is fast-paced due to strict deadlines and it is expected to maintain a high level of accuracy, attention to detail, clear focus and positivity.
Our environment is one of constant learning.
You will need to quickly absorb and retain new information, adapting to changes in laws and procedures to ensure the best outcomes for our clients.
Work Environment In-office (Vista, CA) Job Type:
Full-time Pay:
$18.
00 - $22.
00 per hour
Benefits:
401(k) Health insurance Paid time off Schedule:
8 hour shift Language:
Spanish and English (Required) Ability to Relocate:
Vista, CA 92081:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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