Administrative Assistant
AD Magellan AD Magellan Vista, CA Vista, CA Part-time Part-time $18 - $20 an hour $18 - $20 an hour 2 days ago 2 days ago 2 days ago About us We are a Construction Management firm seeking a part-time Administrative Assistant to join our fast-growing team! We specialize in collaborating with HOAs and multi-family communities to inspect existing structures, develop repair scopes of work, facilitate the bid process, and manage projects that are completed on time and within budget.
We are a team that thinks outside the box and enjoys providing solutions to our client's unique problems.
We are seeking an experienced Administrative Assistant to join our team.
The ideal candidate will have experience in the following:
Responsibilities:
Front Desk Operations:
Manage incoming calls, directing them to the appropriate staff members.
Gathering appropriate team event supplies for Vision Days, Potlucks, vendor meetings, and other events hosted at the office.
Administrative Support:
Assist in the preparation and formatting of reports, presentations, photos and documents for all departments, as requested.
Manage and organize electronic and physical filing systems.
Coordinate team meetings, appointments, and travel arrangements.
Set up new projects in Monday.
com, BuilderTrend and Teams Communication:
Respond to emails and inquiries promptly and professionally.
Ensure effective communication within the team and with clients.
Data Entry and Record Keeping:
Accurately enter data into various databases and systems.
Maintain and update project-related documentation.
Maintain and update vehicle maintenance.
Office Supplies and Equipment:
Monitor and replenish office supplies.
Coordinate equipment maintenance and repairs as needed.
Coordinate with remote IT Support for team issues.
Daily light cleaning and dishwashing.
Calendar Management:
Assist in managing and maintaining Team calendar.
Misc:
Other duties assigned by the Office Manager.
Qualifications:
Proven experience as an administrative assistant or in a similar role.
Proficient in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Attention to detail and a high level of accuracy.
Ability to maintain confidentiality and handle sensitive information.
This part-time administrative assistant position offers a great opportunity to contribute to the success of our construction consulting firm.
If you are a motivated and organized individual with a passion for administrative excellence, we encourage you to apply.
Please note:
this position will be Monday through Thursday only! Job Type:
Part-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Employee discount Schedule:
Monday to Friday Morning shift
Experience:
Microsoft Office:
1 year (Required) Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are a team that thinks outside the box and enjoys providing solutions to our client's unique problems.
We are seeking an experienced Administrative Assistant to join our team.
The ideal candidate will have experience in the following:
Responsibilities:
Front Desk Operations:
Manage incoming calls, directing them to the appropriate staff members.
Gathering appropriate team event supplies for Vision Days, Potlucks, vendor meetings, and other events hosted at the office.
Administrative Support:
Assist in the preparation and formatting of reports, presentations, photos and documents for all departments, as requested.
Manage and organize electronic and physical filing systems.
Coordinate team meetings, appointments, and travel arrangements.
Set up new projects in Monday.
com, BuilderTrend and Teams Communication:
Respond to emails and inquiries promptly and professionally.
Ensure effective communication within the team and with clients.
Data Entry and Record Keeping:
Accurately enter data into various databases and systems.
Maintain and update project-related documentation.
Maintain and update vehicle maintenance.
Office Supplies and Equipment:
Monitor and replenish office supplies.
Coordinate equipment maintenance and repairs as needed.
Coordinate with remote IT Support for team issues.
Daily light cleaning and dishwashing.
Calendar Management:
Assist in managing and maintaining Team calendar.
Misc:
Other duties assigned by the Office Manager.
Qualifications:
Proven experience as an administrative assistant or in a similar role.
Proficient in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Attention to detail and a high level of accuracy.
Ability to maintain confidentiality and handle sensitive information.
This part-time administrative assistant position offers a great opportunity to contribute to the success of our construction consulting firm.
If you are a motivated and organized individual with a passion for administrative excellence, we encourage you to apply.
Please note:
this position will be Monday through Thursday only! Job Type:
Part-time Pay:
$18.
00 - $20.
00 per hour
Benefits:
Employee discount Schedule:
Monday to Friday Morning shift
Experience:
Microsoft Office:
1 year (Required) Administrative
Experience:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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